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Job Summary:

We are seeking a detail-oriented and organized Office Administrator to join our team on a temporary basis. The ideal candidate will provide administrative support to ensure efficient day-to-day operations within the office. This role involves a variety of tasks, including managing office supplies, handling correspondence, coordinating meetings, and assisting with general administrative duties.


  1. Administrative Support:

    • Assist in daily office tasks, including photocopying, scanning, and filing documents.

    • Manage and distribute incoming and outgoing mail.

    • Answer and direct phone calls in a professional manner.

  2. Office Organization:

    • Maintain a clean and organized office environment.

    • Manage office supplies inventory and place orders as needed.

    • Coordinate with vendors for office maintenance and repairs.

  3. Meeting Coordination:

    • Schedule and organize meetings, conferences, and appointments.

    • Prepare meeting agendas and take accurate minutes.

    • Arrange necessary facilities and equipment for meetings.

  4. Communication:

    • Respond to inquiries and requests from internal and external stakeholders.

    • Draft and proofread correspondence, emails, and other written communications.

    • Maintain contact lists and update databases.

  5. Travel Arrangements:

    • Coordinate travel arrangements for staff, including booking flights, hotels, and transportation.

    • Prepare travel itineraries and ensure all necessary documentation is in order.

  6. Data Entry and Record-Keeping:

    • Input and update data in various databases and spreadsheets.

    • Maintain accurate and organized records of important documents.

  7. Team Collaboration:

    • Collaborate with colleagues to support team initiatives.

    • Assist in the onboarding process for new employees.

  8. Ad Hoc Tasks:

    • Undertake special projects and assignments as required.

    • Provide support to various departments as needed.



  • Proven experience as an Office Administrator or in a similar administrative role.

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Strong organizational and multitasking skills.

  • Excellent communication and interpersonal abilities.

  • Attention to detail and problem-solving skills.

  • Ability to work independently and collaboratively in a team.


This is a temporary position for 4-6 months with the possibility of extension based on business needs. If you meet the qualifications and are ready to contribute to a dynamic work environment, we invite you to apply for this temporary Office Administrator role.

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