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Job Summary:

We are seeking a detail-oriented and organized Office Administrator to join our team on a temporary basis. The ideal candidate will provide administrative support to ensure efficient day-to-day operations within the office. This role involves a variety of tasks, including managing office supplies, handling correspondence, coordinating meetings, and assisting with general administrative duties.

Responsibilities:

1. Administrative Support:

   • Assist in daily office tasks, including photocopying, scanning, and filing documents.

   • Manage and distribute incoming and outgoing mail.

   • Answer and direct phone calls in a professional manner.

2. Office Organization:

   • Maintain a clean and organized office environment.

   • Manage office supplies inventory and place orders as needed.

   • Coordinate with vendors for office maintenance and repairs.

3. Meeting Coordination:

   • Schedule and organize meetings, conferences, and appointments.

   • Prepare meeting agendas and take accurate minutes.

   • Arrange necessary facilities and equipment for meetings.

4. Communication:

   • Respond to inquiries and requests from internal and external stakeholders.

   • Draft and proofread correspondence, emails, and other written communications.

   • Maintain contact lists and update databases.

5. Travel Arrangements:

   • Coordinate travel arrangements for staff, including booking flights, hotels, and transportation.

   • Prepare travel itineraries and ensure all necessary documentation is in order.

6. Data Entry and Record-Keeping:

   • Input and update data in various databases and spreadsheets.

   • Maintain accurate and organized records of important documents.

7. Team Collaboration:

   • Collaborate with colleagues to support team initiatives.

   • Assist in the onboarding process for new employees.

8. Ad Hoc Tasks:

   • Undertake special projects and assignments as required.

   • Provide support to various departments as needed.

 

Requirements:

• Proven experience as an Office Administrator or in a similar administrative role.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

• Attention to detail and problem-solving skills.

• Ability to work independently and collaboratively in a team.

 

This is a temporary position for 4-6 months with the possibility of extension based on business needs. If you meet the qualifications and are ready to contribute to a dynamic work environment, we invite you to apply for this temporary Office Administrator role.