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Job Description

  • Answer, screen and route incoming calls for a 70 person office

  • Greet clients and visitors

  • Escort guests to conference rooms and accomodate any needs

  • Maintain appearance of the reception area and conference rooms

  • Monitor attendee schedule and coordinate with other administrative assistants to ensure smooth flow

  • Assist in maintaining the conference room booking schedule, review and address any conflicts

  • Ensure that all resource/support requirements are ready for meetings 

  • Distribute mail - accept and distribute packages

  • Tidy and restock pantry and kitchen, load/unload dishwashers

  • Perform closing duties - clean-up, restock kitchens and bathrooms, prep items, restock printers, faxes, etc. 

  • Provide back-up support for other administrative personnel including Executive Assistant duties


  • Degree preferred

  • Minimum of 1 year working in a professional environment

  • Strong sense of urgency and ability to adapt

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