Job Description

• Answer, screen and route incoming calls for a 70 person office

• Greet clients and visitors

• Escort guests to conference rooms and accomodate any needs

• Maintain appearance of the reception area and conference rooms

• Monitor attendee schedule and coordinate with other administrative assistants to ensure smooth flow

• Assist in maintaining the conference room booking schedule, review and address any conflicts

• Ensure that all resource/support requirements are ready for meetings 

• Distribute mail - accept and distribute packages

• Tidy and restock pantry and kitchen, load/unload dishwashers

• Perform closing duties - clean-up, restock kitchens and bathrooms, prep items, restock printers, faxes, etc. 

• Provide back-up support for other administrative personnel including Executive Assistant duties

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Qualifications

• Degree preferred

• Minimum of 1 year working in a professional environment

• Strong sense of urgency and ability to adapt